Mervat Younis

Meetings and Event Management:

• Assist technical teams with activity request forms, event management checklists, and activity budget preparation.
• Oversee all logistical arrangements of meetings and events, including booking event venue, arranging food packages, decorations, coordination Audiovisual equipment and operation
• Making travel arrangements
• Manage invitation, registration, and attendee check-in processes.
• Oversee on-site logistics in collaboration with the Technical Team.
• Develop relationships with event vendors (venues, catering, transportation, etc.).
• Maintain a vendor list for efficient event planning.

Obtaining Resources:

• Respond to requests from program staff for supplies, materials, and other project needs.
• Conduct market research and site visits to identify potential suppliers based on the established LTA (long-term agreement with the suppliers).
• Draft Requests for Quotation (RFQs), manage evaluations, and finalize procurement packages.
• Maintain a filing system for future orders in collaboration with the Procurement Manager.

Ensuring Compliance:

• Guarantee adherence to UNRWA's procurement regulations for all project-related purchases.
• Review procurement documentation from the project's office for accuracy and compliance with UNRWA policies and procedures.

Vendor Management and Procurement Processes:

• Interact with suppliers daily and review deliveries against purchase orders.
• Assist in implementing procurement tracking tools alongside the Procurement Manager.
• Maintain a database of reliable suppliers for various categories.

Financial Management:

• Submit supplier's claims to the Finance Department for payment.
• Liaise with other departments, such as Finance, Planning, and ERCD, for budget and planning as required.
• Prepare the quarterly procurement report for the department in coordination with the project managers.
• Acting as the department's focal point for all budget issues in relation to the department's budget.
• Attending the budget review monthly meetings and providing updated financial reports.
• Monitor the financial status (burn rate) of the currently implemented projects and report significant issues to higher management.
• Coordinate with the budget division about the budget reallocation requests received by the fields of operations.

• Streamline administrative processes, optimizing efficiency, and reducing operational costs by implementing innovative office management strategies.
• Raise a collaborative and positive work culture, leading to a notable increase in team productivity and employee satisfaction, as evidenced by improved morale and reduced turnover rates.