Mahmoud Shanawani
Procurement Specialist
Amman
Summary
Detail-oriented professional promoting expertise in supply chain planning. Confident Procurement Specialist knowledgeable in managing vendor relations, tracking products, and the methods needed to obtain the best pricing.
Overview
15
15
years of professional experience
7
7
years of post-secondary education
2
2
Certifications
Work History
Procurement Specialist
US Civilian Research Development Foundation CRDF
09.2024 - 03.2025
- Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
- Developed and maintained detailed records of all procurement activities for accurate tracking and reporting purposes.
- Maintained up-to-date database of suppliers, vendors and contracts to support accurate recordkeeping.
- Established relationships with vendors and suppliers to streamline procurement operations.
- Negotiated favorable contracts with vendors for long-term supply agreements, securing stable pricing and reliable product availability.
- Researched and identified potential new suppliers to increase vendor base.
- Coordinated closely with finance teams to monitor budgets and cash flow implications related to procurement activities.
- Managed a diverse portfolio of suppliers, ensuring timely delivery of goods and services at competitive prices.
- Negotiated contracts and agreements with suppliers to achieve best pricing and terms.
- Collaborated with cross-functional teams to develop project-specific procurement plans, aligning strategies with overall business objectives.
- Evaluated vendor performance using key performance indicators to ensure continuous improvement in service delivery.
- Ensured compliance with company policies and industry regulations during the procurement process to minimize risks.
- Managed risk effectively by establishing contingency plans for potential disruptions in supply chains or market fluctuations affecting pricing structures.
- Prepare Requests for Proposals, conducts bidders’ conferences, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends suppliers, writes awards, creates Procurement files, administers resulting subcontracts agreements and close-outs
Purchasing Coordinator
U.S. Civilian Research And Development Foundation - CRDF Global
06.2021 - 09.2024
- Oversees portfolio of subcontract activities with medium-high complexity; performs pre-contract reviews, prepares implementation plans, issues, and negotiates subcontract agreements, coordinates with internal and external stakeholders, ensures subcontractor compliance with policies and procedures and maintains agreement files
- Provides comprehensive financial monitoring, including review and approval of subcontractor payment requests and expense reconciliations
- Recommends policy or procedural improvements that will improve efficiency or effectiveness of procurement and subcontract administration, including creation of forms and report templates for internal use
- Represents team or department in internal events, teams or activities, foster relationships internally with stakeholders and externally with suppliers and other groups.
- Provides high quality, timely support to internal and external clients.
- Prepare and solicit Requests for Information (RFI), Requests for Proposal (RFP) and Requests and for Quotation (RFQ) for all services and goods, managing tactical and strategic supplier relationships.
- Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management and closeout process.
- Develop and maintain procurement files, including monitoring and tracking subcontractor deliverables
- Conduct complex negotiations with subcontractors, including but not limited to terms and conditions and pricing.
- Negotiate and execute NDAs and Teaming Agreements.
- Studied and evaluated formal bids and made recommendations for awarding contracts
- Performed monthly reconciliation of open purchasing orders
- Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors
- Computed and created purchase orders in Cost Point to monitor stock levels, verify purchase requisitions, and expedite customer orders
- Determined lowest possible cost, factoring in quality, and reliability and negotiated favorable contracts
- Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability
Senior Procurement & Property Management Officer
Blumont Inc
07.2020 - 06.2021
- Adjusted procedures as needed to maximize department effectiveness.
- Assessed areas of service concern and developed improvement plans by implemented policies to reduce cost and eliminate waste from process.
- Managed vendor purchase order process including dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.
- Input, analyze and reported on data covering all aspects of procurement operations.
- Evaluate internal needs and developed plans for maintaining optimal supply levels.
- Maintain current understanding of pricing structures, market conditions and trends in industry.
- Evaluated suppliers by assessing quality, timeliness and compliance of deliveries to maintain tight cost controls and maximize business operational efficiency.
- Built supplier relationships to mitigate risk and establish effective purchasing arrangements with internal & external stakeholders.
- Generated weekly, monthly, quarterly and yearly reports on purchasing & property management operations.
- Devised and implemented short-term and long-term plans, optimizing supply chain management.
- Managed, supervised and controlled execution of contracts.
Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving. - Supervised and trained new staff and provide procurement support to field teams in all aspects of program implementation.
- Work as part of team to develop and oversee implementation of asset management system, including country and Za'atari Camp asset related policies and procedures.
- Help develop and maintain monthly, periodic and annual asset management plans aligned with country strategy and budget, and in consultation with senior management.
- Develop and maintain asset registers, including; acquisitions, maintenance management, custodianship, transfers and valuations.
- Plan and execute asset verification, investigate and report on variances, make necessary recommendations to resolve discrepancies, and update asset register for all offices and projects.
- Prepare monthly reconciliation with supporting documents of asset registers to relevant accounting records, and resolve discrepancies.
- Report on asset management issues as required to internal and external stakeholders
- Wrote standard operating procedures for property management department.
Procurement & Property Management Officer
Blumont Inc
12.2018 - 07.2020
- Support Procurement Manager to purchase goods and service according to donor and Blumont regulations.
- Ensure timely provision of goods and services for multiple programs.
- Maintain and increase data base of suppliers for multiple purposes across Jordan & Mena Region
- Work closely with internal & external stakeholders - vendors, transporters, and field officers to verify timely and complete delivery of suppliers to target locations.
- Filling all contracts, procurement supporting documents and updating tracking sheet on daily basis.
- Creating weekly and monthly procurement reports to procurement Manager.
- Preparing proper tender documentation as per procurement request.
- Preparing Contracts with selected vendors to support procurement manager.
- Entering all contracts through cost point system
- Sending monthly commitments reports.
- Tracking all IRD/Blumont (Inventory, Assets, and Consumable Items) on daily bases.
- Prepare suitable inventory reports on weekly/monthly bases, taking into consideration organization and donors' policies.
- Preparing suitable templates and format for Inventory use considering IRD/Blumont donors requirements
- Prepare weekly plans for upcoming week and accomplished tasks during reporting week.
- Develop and implement efficient inventory management procedures.
- Report any stock issues to management and place product orders as necessary.
- Prepare quarterly custody form for employee includes owned items, subject to share, it with HR files and Admin files.
- Accounting and Reporting of inventory surplus and any damages.
Procurement Officer
Blumont Inc (Formerly IRD)
07.2017 - 12.2018
- Supporting Procurement Manager to purchase goods and services according to donor and Blumont/IRD regulations
- Ensure timely provision of goods and services for multiple programs.
- Maintain and increasing vendor data base of supplier for multiple purposes across Jordan and Mena region
- Work closely with internal & external stakeholders - vendors, transporters, and field officers to verify timely and complete delivery of suppliers to target locations.
- Filling all contracts, procurement supporting documents and updating tracking sheet on daily basis.
- Creating weekly and monthly procurement reports to procurement Manager.
- Preparing proper tender documentation as per procurement request.
- Preparing Contracts with selected vendors to support procurement manager
- Entering all contract into cost point system
Allocation & Product Flow Officer
The Group (Cozmo, BHS, Reader & Hamleys)
09.2015 - 01.2017
- Assist with sales planning implementation and administration including: initial allocation, product ordering, inventory management, replenishment, sales reporting and sales monitoring.
- Manage store level inventory of five retail stores across Amman to maximize store sales potential and minimize out of season inventory.
- Accountable for effective distribution of products (including timely display and replenishment), as well as for product movement monitoring.
- Rotate aged stock into blend to assist in driving sell through.
- Working with retail to develop trade feedback: weekly analysis and review recommendations.
- Supported sales department through interactions with high-level customers, business partners and external vendors
Transportation Management Intern
Lapp Group - Lapp Kabel
10.2014 - 02.2015
- Preparing, analyzing and evaluating internal logistics figures for corporate business reviews for transportation management department and their logistics providers
- Building up logistics Balanced-Scorecard including monthly updates of internal key performance indicators KPI's
- Quality management and controlling (e.g. KPI-Rating, monthly reports)
- Using internal warehouse management system (SAP R/3)
- Integration into logistics
Customer Service & Teller - Part Time
Shanawani Exchange Company
09.2010 - 02.2014
- Front line teller
- Managed over 50 customer calls per day
- Assist in indicating what goods/technologies should be bought according to market demand
- Collected customer feedback and made process changes to exceed customer satisfaction goals.
- Strengthened customer relationships by upholding strict standards and delivering fast, friendly customer service
- Addressed customer inquiries, requests and complaints with courtesy and professionalism
- Monitored transactions for compliance with regulations and identified supervisor of discrepancies
- Established rapport with new clients to increase satisfaction and loyalty
Education
Bachelor of Science - Bachelor in Logistics Science
German Jordanian University
Amman Jordan 09.2010 - 09.2015
Bachelor of Science - International Business
Hochschule Aschaffenburg
Aschaffenburg Germany 02.2014 - 10.2014
High School Diploma -
Modern Montessori Schools
Amman Jordan 09.2008 - 07.2010
Skills
Strategic planning
Procurement expertise
Supplier relationship management
Effective communication
Persuasion skills
Problem-solving abilities
Certification
Chartered Institute Procurement & Supply - CIPS L4
Timeline
Procurement Specialist
US Civilian Research Development Foundation CRDF
09.2024 - 03.2025
Chartered Institute Procurement & Supply - CIPS L4
01-2023
Purchasing Coordinator
U.S. Civilian Research And Development Foundation - CRDF Global
06.2021 - 09.2024
Senior Procurement & Property Management Officer
Blumont Inc
07.2020 - 06.2021
Procurement & Property Management Officer
Blumont Inc
12.2018 - 07.2020
Procurement Officer
Blumont Inc (Formerly IRD)
07.2017 - 12.2018
Certified Supply Chain Professional (Candidate)
06-2016
Allocation & Product Flow Officer
The Group (Cozmo, BHS, Reader & Hamleys)
09.2015 - 01.2017
Transportation Management Intern
Lapp Group - Lapp Kabel
10.2014 - 02.2015
Bachelor of Science - International Business
Hochschule Aschaffenburg
02.2014 - 10.2014
Customer Service & Teller - Part Time
Shanawani Exchange Company
09.2010 - 02.2014
Bachelor of Science - Bachelor in Logistics Science
German Jordanian University
09.2010 - 09.2015
High School Diploma -
Modern Montessori Schools
09.2008 - 07.2010
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