Excel
Hi, I’m
Ashraf ALKHATIB
Data Managment
Amman,Amman
Summary
Accomplished Data Management Professional with a B.Sc. in Computer Science and Information Systems. Known for excellence in health data management, educational data systems, and database administration. I am skilled in data quality, integrity, and security, and proficient in advanced data analytics. Also, an Advanced Excel Trainer and supports the Chief of Health in clinic operations.
Overview
27
years of professional experience
2
Languages
Work History
International Organization for Migration (IOM)
Senior Medical Assistant - (Data Analysis)
05.2022 - Current
Job overview
- Develop and enforce policies for effective data management
- Formulate techniques for quality data collection
- Design and implement secure procedures for data handling and analysis
- Maintain and update MHD information on the country MHD website
- Prepare and submit monthly statistical reports on Health Assessments
- Draft and manage correspondence regarding MHAC-related matters
- Oversee data management activities
- Provide IT and database support during mobile health assessment missions
- Provide Advanced Excel training to optimize workflows
- Organize the Medical Assistants Roster and assign various duties in the unit as well as actively participate in day-to-day scheduling
- Provide inputs for the development of and keep up to date MHAC's Standard Operating Procedures (SOPs)
- Train Medical Assistants in compliance with the MHAC Medical Assistants' SOPs
- Assist in the analysis of various tools pertaining to migrant flow and satisfaction in MHAC - including active monitoring of scheduling trends
- Updating MHD information on the country MHD Website
- Assist the Chief of Health in operational tasks
UNRWA
Registrar and Alumni Officer (Admission & Registration Manager)
01.2016 - 12.2022
Job overview
- Responsible for all matters related to the admission and registration of trainees by drafting recruitment announcements and receiving, checking, and processing students' applications in accordance with established criteria
- Managing the interview panels, preparing minutes of the selection meetings and the final candidates' lists; arranging referral of selected students to medical examination and preparing and maintaining all relevant documentation
- Coordinates with the Student's Counselor the induction of new trainees
- Supervising advisors and overseeing advising students on academic probation
- Managing the advising of students whose major is undeclared
- Maintaining and reviewing trainees' attendance records and briefing the principal on excessive absenteeism in accordance with relevant regulations
- Providing students with registration, transcript request, enrollment certification, and personal information changes, along with ID consolidation forms, and website inquiries
- Processed classroom reservations and updated the SRS data system
- Assisted with course evaluations
- Managing communications with alumni
- Working with a team of TVET program to prepare TVET analysis and tracer studies and apply quality assurance in UNRWA training centers
- Coordinating placement of graduates with the Placement and Career Guidance Officer; maintaining and updating their employment status for alumni, drafting correspondence, and preparing statistical reports as required
- Establishing an electronic database on industries and companies of the different specializations to respond to their needs as well as to assist in securing On-The-Job training places for the trainees, and later their employment in coordination with the Placement and Career Guidance Office in the Field
- Collecting information and data on local market needs of competencies required and recommending curriculum changes to fit the needs of the labor market
- Prepares monthly and quarterly reports on research and development activities to the concerned staff
American United School of Kuwait
Schooling Management System Analyst - E-Learning Support Officer
05.2014 - 08.2015
Job overview
- Designed and administered school databases
- Conducted data analysis to evaluate student performance
- Developed and maintained the 'Gradebook' portal
- Coordinated quality assurance
- Trained teaching staff to use data-driven tools
Amman Baccalaureate School
Educational Systems Administrator
01.2010 - 05.2014
Job overview
- Administered and managed the school's student information system
- Developed customized modules and portals for data sharing and reporting
- Generated reports and statistical analysis on student and staff data
- Ensured seamless integration of data between academic and library systems
- Trained staff on data management systems
Royal Academy of Culinary Arts
Registrar, Librarian
01.2008 - 12.2009
UNRWA
Registrar and Alumni Officer Assistant
01.2004 - 12.2008
Center Electricity Generating Company
Computer Technician
01.1998 - 12.2004
Education
UNRWA Education Institute
Vocational Training Instructor (VTI) Certificate from Diploma
04.2001
Philadelphia Univ.
B.S. from Computer Science and Information Systems
01.1998 - 01.2003
Electrical Training Center
No Degree from Computer
04.1998 - 01.1999
Education Quality Assurance & Tracer Study Techniques
UN Certifications from Data Protection, Fraud Prevention, Gender Equality, Information Security Awareness
Skills
Data Management & Analytics
Microsoft Excel
Technology Integration
Educational Technology
System Administration
IT Solutions
Leadership
Healthcare compliance
Patient scheduling
Medical office administration
Accomplishments
- Improved efficiency by 40% through digital student records implementation
- Reduced manual errors by 30% by automating medical data reporting processes
- Ensured continuity in education through e-learning initiatives during COVID-19
- Enhanced alumni engagement and career placement with student tracking databases
- Improved workflow efficiency and reduced backlogs by supervising 8 medical assistants
- Enabled automation and workflow optimization through Advanced Excel training
- Streamlined clinic operations and improved service efficiency
Key Areas Of Expertise
- Data Management & Analytics - Proficient in Microsoft Excel (pivot tables, data validation, cleaning, formatting), Microsoft Azure, and Adobe Acrobat Pro.
- Technology Integration - Strong background in educational and instructional technology, system administration, and IT solutions.
- Leadership & Communication - Supervisory experience managing 8 Medical Assistants, providing staff training, support, and problem-solving for medical systems.
- Strategic Development - Experience in marketing, admissions, communication, and development, applying data-driven decision-making to enhance institutional growth.
- Organizational Experience - Worked with IOM, UNRWA, and Amman Baccalaureate School, in roles such as Senior Medical Assistant (Data Management), Registrar and Alumni Officer, and IT Teacher.
Software
Office
Educational Systems
Medical Systems
Interests
Reading
Languages
Arabic
Bilingual or Proficient (C2)
English
Upper intermediate (B2)
Timeline
Senior Medical Assistant - (Data Analysis)
International Organization for Migration (IOM)
05.2022 - Current
Registrar and Alumni Officer (Admission & Registration Manager)
UNRWA
01.2016 - 12.2022
Schooling Management System Analyst - E-Learning Support Officer
American United School of Kuwait
05.2014 - 08.2015
Educational Systems Administrator
Amman Baccalaureate School
01.2010 - 05.2014
Registrar, Librarian
Royal Academy of Culinary Arts
01.2008 - 12.2009
Registrar and Alumni Officer Assistant
UNRWA
01.2004 - 12.2008
UNRWA Education Institute
Vocational Training Instructor (VTI) Certificate from Diploma
04.2001
Electrical Training Center
No Degree from Computer
04.1998 - 01.1999
Computer Technician
Center Electricity Generating Company
01.1998 - 12.2004
Philadelphia Univ.
B.S. from Computer Science and Information Systems
01.1998 - 01.2003
Education Quality Assurance & Tracer Study Techniques
UN Certifications from Data Protection, Fraud Prevention, Gender Equality, Information Security Awareness